• Accounting Tech

Truncated Tax Identification Number for W-2s


I was asked about W2 printing with masked SS# and this is what I found.  I am hoping this saves someone the research.

This IRS article with updates in 2016 says it does not apply to W-2s but no cross reference to an article that does apply to W-2s (see last line in this article)

Current IRS instructions state…

Social security numbers. Do not truncate social security numbers shown on Forms W-2, W-2AS, W-2GU, and W-2VI. Social security numbers are required on Forms W-2. See Taxpayer identification numbers, later. See also Regulations section 301.6109-(4)(b)(2).

I also read 301.6109-(4)(b)(2) and based on the versions of the code I found one cannot truncate.

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